How to Prepare for a Building Department Plan Review

Your guide to a smoother, faster approval process

Whether you’re building a backyard studio, renovating a commercial space, or constructing a dream home from scratch, one thing stands between your vision and reality: the building department plan review. It’s the gatekeeper of safety, compliance, and community standards—and if you’re prepared, it doesn’t have to be a headache.

Here’s how to get your ducks in a row before submitting your plans.

1. Understand What the Review Covers

Before you even sharpen your pencil (or open your CAD software), know what the building department is looking for:

• Zoning compliance: Does your project meet local zoning laws (setbacks, height limits, land use)?
• Structural integrity: Are the plans engineered to withstand loads, weather, and use?
• Life safety: Fire exits, smoke alarms, accessibility—these are non-negotiables.
• Energy efficiency: Depending on your location, you may need to meet specific energy codes.
• Environmental impact: Stormwater management, tree preservation, and erosion control may be reviewed.

2. Gather the Right Documents

A complete submittal package saves time and frustration. Typical requirements include:

• Architectural drawings: Floor plans, elevations, sections, and site plans.
• Structural calculations: Especially for load-bearing elements.
• Mechanical, electrical, and plumbing (MEP) plans: If applicable.
• Energy compliance forms: Like REScheck or COMcheck.
• Permit application: Filled out completely and accurately.
• Survey or site plan: Showing property boundaries and existing conditions.

Pro tip: Check your local building department’s website for a checklist—they often provide one.

3. Know Your Codes

Building codes vary by jurisdiction, but most follow a version of the International Building Code (IBC) or International Residential Code (IRC). Familiarize yourself with:

• Local amendments to national codes
• Fire and life safety regulations
• Accessibility standards (ADA or local equivalents)
• Energy codes (IECC or local green building standards)

If you’re unsure, consult with a licensed architect or code consultant. A little expertise goes a long way.

4. Communicate Early and Often

Don’t wait until you’ve submitted to ask questions. Building departments often offer:

• Pre-application meetings: Great for complex projects.
• Over-the-counter reviews: For small or simple permits.
• Online portals: Where you can track status and submit revisions.

Being proactive shows professionalism and can help flag potential issues before they become delays.

5. Prepare for Revisions

Even the best plans often come back with comments. Be ready to:

• Respond promptly and thoroughly
• Highlight changes clearly in revised drawings
• Include a response letter addressing each comment

Remember: reviewers aren’t trying to block your project—they’re trying to make sure it’s safe, legal, and sustainable.

Final Thoughts

Plan reviews can feel like bureaucratic red tape, but they’re really about protecting people and property. If you approach the process with preparation, clarity, and respect, you’ll not only get your permit faster—you’ll build with confidence.

So sharpen those pencils, double-check your drawings, and go in ready. Your project deserves it.